Gradebooks can be overwhelming, right? They usually include a lot of options and critical grade-related information. So, you definitely don't want to mess anything up!
Canvas has a New Gradebook that is going to become default on January 18, 2020. To help you get familiar with the gradebook below we have a overview video created by Canvas, as well as, instructions on the features, navigation and uses of the new gradebook.

523 - New Gradebook Overview from Instructure Community on Vimeo.

Functionality Current Gradebook New Gradebook
Grade Detail Tray N/A Allows you to easily click through all assignments for a student and view or change grade, status, and comments. OR, for a single assignment you can click through and look at every student one by one and view or change their information.
Late Policies (missing work) N/A Automatically apply grade (zero) for missing submissions.
Late Policy (late work) N/A Deduct specified percentage for each X day late.
Change the Status of a Grade N/A Change the status (None, Late, Missing, Excused) of an individual assignment grade for a student.
Change default status colors in Gradebook N/A Change the color associated with a gradebook status: late, missing, resubmitted, dropped, or excused.
Enter Grades as N/A Enter grades in the gradebook for an assignment as points or percentage.
Functionality Current Gradebook New Gradebook
Sorting and Displaying Student name Sort alphabetically by last name. Sort alphabetically, display by first name or last name first, and choose which secondary information to also show.
Grade Post Policy Mute Functionality allows graders to have more control for posting grades on a granular level, such as by section, by a feature called post policies. Additionally, instead of having to hide all assignments individually, the Gradebook Settings menu allows all assignment grades to be hidden by default.
Arrange columns by... Arrange by assignment group (Assignment page order), due date (newest to oldest), or points (lowest to highest). Arrange by Default (Assignment Group), Assignment name (alphabetic), Due date (oldest to newest, or newest to oldest), Points (lowest to highest or highest to lowest), Module (first to last or last to first).
Filters columns by... Filters columns by Section. Filters columns by Assignment Group, Modules, and/or Section.
Sort assignment grades by... Sort by grade (high to low, low to high). Sort by grade (high to low, low to high), Missing, Late.
Icons and Colors Icons and colors used to provide information about assignments and submissions. Various new or updated icons and verbiage added to help Instructors better understand their gradebook.
Functionality Current Gradebook New Gradebook
Enter Grades Enter grades for students directly in the Gradebook. Overall this is the same, but the interface and access to certain features is slightly different.
Provide or view Comments Provide or view comments on an assignment for a student from the Gradebook. Click to enter a grade for an assignment and then select the Grade Detail Tray icon (on the right). This will pop up the Grade detail window where you can select Speedgrader.
Access Speedgrader from Gradebook Access Speedgrader from the Gradebook. Click to enter a grade for an assignment and then select the Grade Detail Tray icon (on the right). This will pop up the Grade detail window where you can select Speedgrader.
Notes Column Add private notes for individual students. There is no way for students to view these notes. Location has moved to under the “View” link.
Message Students Who For an assignment message all students who: Haven’t submitted yet, haven’t been graded, scored less than, scored more than. Mouse over the name of an assignment and click on the three vertical dots that come up and select “Message Students Who.”
View individual student’s Grades page View all grades for one student. This is a similar view to how students view their grades. Click on the name of a student from the Gradebook. Or, on the “Grade Detail Tray” click on the Student’s name.
Move & Sort Total Column Move Total course grade column to the front of Gradebook. Sort from lowest to highest or highest to lowest. Mouse over “Total” and click on the three vertical dots that come up and make desired change.
Gradebook History Gear icon and select “View Gradebook History.” Location of option has moved to under the “Gradebook” link.
View concluded (dropped) and inactive student information View the grades of students who are concluded (dropped) or inactive in your course. Location of option has moved. Hover over “Student Name,” click on the three vertical dots that come up and then select “Concluded enrollments.”
Set Default Grade Set scores for students who do not have scores or to overwrite already entered scores. Mouse over the name of an assignment and click on the three vertical dots that come up and select “Set Default Grade.”
Curve Grades To curve grades, Canvas asks for an average curve score and then adjusts the scores as a bell curve 66% around the average score. Mouse over the name of an assignment and click on the three vertical dots that come up and select “Curve Grades.”
Download Submissions Download all submissions to an Assignment. Mouse over the name of an assignment and click on the three vertical dots that come up and select “Download Assignment.”
Import/Export Course Grades Import grades into the Canvas Gradebook or Export the Gradebook in CSV format (Excel). Location of option has moved to under the “Actions” link.
Individual View Apply global settings, view student grades one at a time & review assignment information one assignment at a time. Location of option has moved to under the “Gradebook” heading.

The Gradebook includes several icons and colors that may display in the assignment columns, assignment groups, and Total column.

Icons and colors are simply gradebook indicators to assist you with course grading. All published assignments count toward a student's total grade unless they are excused assignments.

Submission Type Icons

newGradebookSubmissionTypeIcons.png

Assignment Icon newGradebookSubmissionTypeIconAssignment.jpg

A submission is noted as needing to be graded in the following conditions:

  • A submission has been received but has not been graded
  • A submission was graded but the grade was removed by the instructor
  • A submission was resubmitted
  • A quiz was submitted, but is not fully graded (contains questions that must be manually graded, or an auto-submitted quiz score has been deleted and needs to be reassigned); can also display if a quiz has been edited and includes major changes that affect the quiz score, such as deleting questions or deleting quiz answers, and requires a grader to manually resolve

Visibility Icon newGradebookSubmissionTypeIconVisibility.jpg

An assignment with grades hidden from students. Additional situations apply:

  • When weighted assignment groups are not enabled, the total column also includes a warning icon notifying you that the grade you see differs from the grade the students see because student grades on one or more graded assignments are hidden.
  • If an assignment column displays the visibility icon and all cells are grayed out, the assignment is moderated.

Grading Icon Types

  1. Dash : No submission
  2. Number : Points grade
  3. Check Icon : Complete grade
  4. X Icon : Incomplete grade
  5. Letter : Letter grade
  6. Percentage : Percentage grade
  7. GPA : GPA scale
  8. Excused : Excused assignment

newGradebookGradeTypeIcons.jpg

If you want to leave simple feedback for your students, you can leave a text comment directly from the Gradebook.

Go to Grades

Locate the student name and assignment where you want to leave a comment and or grade. Click the Gradebook cell and click the Grade Detail Tray icon [newGradebookTrayIcon.png].
Input the grade in the Grade out of... section and type your comment in the Comments field, and then click the Submit button.

newGradebookOpenFeedback.png

newGradebookAddFeedbackandGrade.jpg

When there is more than one comment for an assignment, comments will be listed in chronological order with the oldest comments appearing at the top and the newer comments appearing near the bottom.

After leaving a comment(s), you have the ability to either delete your comment or make edits. The time stamp of the edited comment will indicate the comment has been edited.

You can arrange any column in the Gradebook according to your preference. You can use a preset arrangement by assignment name, due date, points, or module, or you can manually arrange columns. You can also manually increase and decrease the width of any column.

The option to arrange columns affects all the columns in the Gradebook. To only view specific columns, you can also filter columns by type.

Go to Grades
Click View
Hover on Arrange by...
Select how you would like the columns to be arranged by...

newGradebookViewArrange.png

Manual Arranging Columns

You can also manually arrange columns. To manually arrange an assignment column, click the column heading and drag the heading to your desired location. Manual placement is persistent in the Gradebook until the column is reordered.

Notes: When columns have been manually reordered, any new assignment added to the Gradebook displays at the end of the Gradebook. To place the assignment in its intended location, either manually arrange the new assignment, or reset your Gradebook order by arranging your columns with one of the options in the View menu.
If the Total column is visible in your course, you can also move the Total column to the front of the Gradebook. The Total column can be manually arranged among the Student Name and Notes column only.

newGradebookColumnManuallyArrange.png

Resizing Columns

You can manually increase or decrease the size of any individual assignment column in the Gradebook. Hover over the assignment header. When the cross-hairs icon appears, drag the assignment column to the desired width. Column width is persistent in the Gradebook until the column is resized.

newGradebookColumnResize.png

The Filter menu allows the Gradebook to be filtered by assignment group, section, modules, and grading period (if applicable).

When a filter option is selected, the filter menu displays at the top of the Gradebook. Multiple filters can be used at the same time.

The option to filter columns affects all assignments within the filter.

Go to Grades
Click View
Hover on Filter
Select how you would like the columns to be filtered.

To remove a filter, click the View menu and click the Filters. Select the filter that you want to remove from the Gradebook. When a filter is removed from the Gradebook, all menu option filters are also removed.

newGradebookColumnFilter.png

The filter menus display at the top of the Gradebook. Assignment Groups, Modules, and Student Groups are sorted alphabetically in ascending order.

You can filter these options individually and one at a time.

Assignment Groups

newGradebookColumnFilterAssignmentGroups.png

Modules

newGradebookColumnFilterModules.png

Student Groups

newGradebookColumnFilterStudentGroups.png

Or you see all the filters at once.

newGradebookColumnFilterAll.jpg

Total Column
You can customize the Total column in your Gradebook. The Total column can be moved to the front of the Gradebook or sorted to display grades in an ascending or descending order.

You can switch your students' total grades from a percentage to a point value in the Gradebook. By default, total grades are shown as a percentage with two decimal places.

Notes:

  • Viewing total grades as a point value is available only if you use unweighted assignment groups in your course. When assignment groups are weighted, points cannot be displayed for the total grade.
  • Viewing the Total Column in the Gradebook may be restricted when multiple grading periods are enabled. This feature also limits viewing the total grade in the student Grades page.
  • When Multiple Grading Periods are enabled in a course and grading periods are weighted, points cannot be displayed for the total grade.

Sort By…
newGradebookTotalSortBy.png
You can sort the Gradebook by ascending or descending total grades.

Display as...
newGradebookTotalDisplayasPoints.png

newGradebookTotalDisplayasPercentage.png

Move to Front/End
newGradebookTotalMovetoFront.png

newGradebookTotalMovetoEnd.png

By default, total grades are shown as a percentage with two decimal places. You can choose to show the total as points. If your course uses unweighted assignment groups.

Canvas confirms you want to switch the total grade view

By default the Total column is at the end of the Gradebook. This option will allow you to move the Total column to the front and vise versa.

newGradebookTotalDisplayasPointsWarning.png

newGradebookTotalDisplayasPercentageWarning.png

Notes Column
You can use a Notes column in the Gradebook to keep track of extra information in your course, such as extra student information or general notes. The Notes column is not visible to students.

Notes:

  • Instructors can only show and hide the Notes column. Admins can use the API to create additional columns, but they cannot be hidden.
  • The Notes column is included in the gradebook export CSV file, and you can add notes via CSV import.

Show/Hide Notes

Go to Grades
Click View
Click Notes
Means Notes are unhidden 
No √
Means Notes are hidden

newGradebookViewNotes.png

Entering Notes into the column

To make a comment, click the note field for the appropriate student and enter your note in the text field. The note field allows up to 255 characters. To save your comment, click the Save button

newGradbookEnterNotes.png

Viewing Notes

View your comments in the Notes column. You can view the full comment by resizing the column or re-clicking the notes text field.

Note: When you navigate away from the Gradebook, any changes to the size of the columns will be lost.

newGradbookNotes.png

The Status option allows you to change the default colors in the Gradebook. Each color is a default associated with a Gradebook status: [1]

Colors can be adjusted by selecting a default color or using a supported hex code. [2]

Colors are a per-user setting. Colors set in your course apply to any of your other courses that use the New Gradebook, however, they do not apply to any other user who may view the Gradebook. Additionally, status names cannot be changed.

Note: Some colors may seem darker if they display in a Gradebook row that has an alternating gray background.

  1. newGradebookStatues.jpg
  1. newGradebookStatuesHexCode.png

By default, you can view unpublished assignments in the Gradebook. This setting can be turned off at any time.

When unpublished assignments are visible in the Gradebook, unpublished assignments display with a gray background. Unpublished assignment columns do not include a dash indicating that grades cannot be entered. Additionally, assignment menu options are not available until the assignment is published.

Unpublished assignments are not visible to students.

To Hide and Unhide Unpublished Assignments:
Go to Grades
Click View
Click Unpublished Assignments
Means Unpublished Assignments are unhidden 
No √
Means Unpublished Assignments are hidden

newGradebookViewPublish-Unpublish.jpg





Unpublished and Published Assignments Visible
newGradebookViewUnpublish.png

Published Assignments Visible
newGradebookViewPublish.png

Exporting Canvas Grades CSV File

  • Log into the Canvas Course
  • Go to the Grades
  • Top right corner select “Export
  • Click CSV FIle
  • This will download the .CSV file and place it in the Download Folder on your computer

Implementing the Canvas CSV File

  • Open the .CSV file from your downloads, it will open in Excel
  • Grades can be entered in the excel sheet for the term (Note the students will not be able to see the grades in the excel spreadsheet) All grades entered in Canvas will be visible to students.
  • If using two spreadsheets, you combine them into one by copying and pasting data from one to the Canvas csv

Importing Modified Canvas CSV File

  • When it is time to import the grades into Canvas click on “Import

newGradebookActtions.png

    • This will open up the screen below
      uploadcsv.png
    • Click the Choose File button and locate the saved modified Canvas csv file
  • Click on “Upload Data” after you have selected your file
    • NOTE: the upload file must be a .csv

If you add a new column to the CSV file and then upload the file, Canvas will ask you what you want to do with the new column.

  • In the drop-down menu, choose A new assignment, provide point value if you did not do this in the csv file
    • Repeat for all new assignments
  • Click the Continue button
  • Note: When multiple grading periods is enabled, CSV file uploads cannot create new assignments.
  • Review the changes made to your Gradebook.
    • If you upload assignments with no grade changes, they will be hidden from the upload
  • Click the Save Changes button
Select New Assignment


Show Upload Grades

Grades will now appear in your gradebook, update time may vary on how many assignment grades there were.

Missing Assignment Grading Policy

The Missing Submission policy lets you automatically apply a grade for all missing submissions in the New Gradebook. A submission is labeled missing when the due date has passed and it has not been submitted. Only submissions with a status of Missing will be affected by the Missing Submission policy. The Missing Submission policy is set per course.

The Missing Submission policy allows you to define a grade that will be granted for missing submissions as a percentage of the total points possible. The percent entered is multiplied by the total points possible on the assignment and the resulting value will be awarded to missing submissions. For example, if the Missing submission grade is set to 20% and the assignment is worth 10 points, all missing submissions for that assignment will be awarded a grade of 2 points (10 points possible x 20% = 2 points awarded). To award all missing submissions with a grade of 0, the Missing submission grade can be set to 0%.

Notes:

  • If a submission is received after the due date, the Missing label will be automatically replaced by the Late label. However, any label can be manually removed in the Grade Detail Tray.  
  • Setting a Missing Submission policy affects all assignments in a course, including assignments with due dates in the past. To exclude a specific assignment, mark the submission as something other than Missing in the Grade Detail Tray.
  • Applying a missing submission policy will not affect previously graded missing submissions. Therefore, the Missing Submission policy should be set up when a course is created prior to creating assignments.
  • The Missing Submission policy will not affect submissions in closed grading periods or submissions for concluded enrollments.
  • The Missing Submission policy will not be automatically applied to No Submission, On Paper, or External Tool assignments. However, a Missing label can be added in the Grade Detail Tray.
  • Enabling a Missing Submission policy in the New Gradebook will remove the option to revert to the old Gradebook.
  • Go to Grades
  • Click Settings
  • View the Late Policies tab
  • Click the Automatically apply grade for missing submissions checkbox. Selecting this checkbox will automatically apply the grade you set for any missing submissions in the course.
  • Set a percentage in the Grade percentage for missing submissions field.
  • Click Update

newGradebookMissingPolicy.png

Late Assignment Grading Policy

The Late Submission policy allows you to automatically deduct points on all late submissions. A submission is labeled late when it has been submitted past the due date. Only assignments with a status of Late will be affected by the Late Submission policy. The late policy will be applied to a submission when it is graded.

The Late Submission policy allows you to define a percentage of the total points possible on an assignment that will be deducted for late submissions. Points can be deducted per day or hour the submission is late. For example, if the Deduct field is set to 10%, the interval is selected for Day, and the assignment is worth 10 points, 1 point will be deducted per day. If a submission is 2 days late, and the student is awarded full points, their final grade on the assignment would be 8 points (2 days late x 1 point deduction per day = 2 point Late Penalty).

Additionally, you can define the lowest possible grade that can be given to a student. For example, if the Late Submission policy is set to deduct 10% per day for late submissions, and a student submits 8 days late to an assignment worth 10 points, the student's grade would be 2 points if they were awarded full credit on the assignment (8 days late x 1 point deducted per day = 8 point Late Penalty). However, if the Lowest grade possible is set to 60%, the student's grade will be adjusted to 6 points.

Notes:

  • Setting a Late Submission policy affects all assignments in a course, including assignments with due dates in the past. To exclude a specific assignment, mark the submission as something other than Late in the Grade Detail Tray.
  • For the calculation of the Late Penalty, days late will be rounded up to the next whole number. For example, if a student submits 1.3 days late, the Late Penalty will treat the student as 2 days late. This behavior also applies for hour durations.
  • Applying a deduction to late submissions will automatically affect any previously graded submissions. Therefore, the Late Submission policy should be set up when a course is created prior to creating assignments.
  • The Late Submission policy will not affect submissions in closed grading periods or submissions for concluded enrollments.
  • The Late Submission policy will not be automatically applied to No Submission, On Paper, or External Tool assignments. However, a Late label can be added in the Grade Detail tray.
  • Enabling a Late Submission policy in the New Gradebook will remove the option to revert to the old Gradebook.
  • Go to Grades
  • Click Settings
  • View the Late Policies tab
  • Click the Automatically apply deduction to late submissions checkbox.
    Note: Selecting this checkbox will automatically apply the deduction you set for any late submissions in the course that have previously been graded as well as apply to future late submissions you grade.
  • Set Deduction
    To set the percentage you want late submissions to be deducted, set a percentage in the Deductfield. Then set the interval for which you would like Canvas to deduct points in theFor each late drop-down menu. Available interval options are Day or Hour.
  • Set Lowest Possible Grade
    To set the lowest grade a student can be awarded for a late submission, set a percentage in the Lowest possible grade field.
  • Click Update

newGradebookLatePolicy.png

Notes for both Course and Assignment Grade Policies:

  • If you make changes to an assignment with hidden grades, the total score as you see it (in both the Gradebook and the student Grades page) will be affected. However, students will not see any changes when they view their Grades page. Once you post the assignment grades, the total grade in the student's view will update accordingly.
  • Students can see peer review comments when assignment grades are hidden. However, students cannot see instructor comments until after the assignment grades are posted.
  • If you post grades for an assignment with varied due dates, all students will receive score results at the same time.
  • Viewing the Total Column in the Gradebook may be restricted when multiple grading periods are enabled.
  • In Quizzes, Students will not be able to see their quiz responses in Quizzes while quiz grades are hidden.
  • Enabling a posting policy will not affect a student's ability to access their assessment scores in New Quizzes. Student visibility of New Quizzes scores must be managed from the assessment settings menu.

Grade Policy for the Course

Course post policies will apply to all course assignments. and be set automatically, which will be visible to students as soon as they are entered,by default.

If you select a manual posting policy, grades will be hidden by default and will remain hidden until you have posted grades for each assignment. Selecting a manual posting policy will not apply retroactively to grades that have already been entered. Any grades that have already posted will remain visible. To hide grades for an assignment that has already been graded, you can hide grades from the assignment's Options menu.

When assignment grades are hidden, students will not see their grade for the assignment, grade change notifications, or submission comments.

      • Go to Grades
      • Click Settings
      • Click the Grade Posting Policy tab.

To post grades automatically, select the Automatically Post Grades option.
newGradebookCourseGradePolicyAuto.png

To manually post grades for students to view, select the Manually Post Grades option.
newGradebookCourseGradePolicyManual.png

      • Click the Update button.

Grade Policy for an Assignment

In the New Gradebook, you can select a grade posting policy for an individual assignment. You can also set a grade posting policy for a course. Assignment-level posting policies will override course-level policies for that assignment. Posting policies can be set to automatic or manual.

If you select an automatic posting policy, assignment grades will be visible to students as soon as they are entered.

If you select a manual posting policy, grades will be hidden by default and will remain hidden until you have posted grades for the assignment. Selecting a manual posting policy will not apply retroactively to grades that have already been entered. Any grades that have already posted will remain visible. To hide grades for an assignment that has already been graded, you can hide grades from the assignment's Options menu.

When assignment grades are hidden, students will not see their grade for the assignment, grade change notifications, or submission comments.

  • Go to Grades
  • Hover over the assignment column header and click the Options icon.
  • Click the Grade Posting Policy link.

To post grades automatically, select the Automatically option.
newGradebookAssignmentGradePolicyAuto.png

To post grades manually, select the Manually option.
newGradebookAssignmentGradePolicyManual.png

  • Click the Save button.

View, comment and grade submitted assignments without having to download - using SpeedGrader

Access SpeedGrader from:

  • Open Assignment/Quiz: SpeedGrader from the sidebar
    Assignment
    Quizzes
  • Graded Discussions: Select 3 dots to the right of Edit
    Speed Grader Discussions
  • GradeBook: Select appropriate column menu, select Speed- Grader or access individual student submission, click on corner triangle, select “More detail ins SpeedGrader”
    SpeedGrader Gradebook

524 - SpeedGrader™ Overview from Canvas LMS on Vimeo.

541 - DocViewer Overview from Canvas LMS on Vimeo.