Faculty Sabbatical, Promotion and Tenure Information
Sabbatical
Promotion and Tenure
Midterm Review
Sabbatical Leave of Application Timetable 2008-2009
Proposals for Sabbatical leave during an academic year (Fall Semester, Winter
Semester or Academic Year) must be submitted and approved during the previous
academic year. Proposals should be developed following the format described in the
Faculty Handbook. Proposals for Sabbatical leave for the following academic year
should be submitted to the Dean and to the Chairperson of the Faculty Council by
November 15 of each academic year. The Dean will send a listing of the proposals with
titles and duration to the Provost.
• The Faculty Council will review each application and provide to the Dean a letter
of recommendation for or against the sabbatical leave application, providing
reasons for the recommendations. If there are multiple applications from the
college, the Faculty Council should also rank the proposals from the college in its
recommendations to the Dean. The Faculty Council should make its
recommendations to the Dean by November 26, 2008.
• The Dean should make his/her recommendation and ranking by December 5,
2008 and forward a copy of each proposal to the Faculty Senate and the Provost
including the Faculty Council recommendations and ranking.
• The Faculty Senate should review the proposals from each college and provide a
ranking of the proposals with reasons for the conclusions. The Faculty Senate
should follow the Faculty Handbook. The senate should make its
recommendations to the Provost no later than December 19, 2008.
• Each faculty member will be notified of the outcome of his or her Sabbatical
Proposal on or before the issuance of contracts on March 2, 2009.
• The number of sabbatical leaves available each year will be limited. Attention
will be given to colleges not having recent sabbaticals assuming proposals from
the colleges are meritorious.
Promotion and Tenure Schedule 2008-2009
2008 Fall Semester
Faculty requests for consideration of promotion and tenure must be received by the schedules established in each college but no later than the dates shown below. Promotion and tenure review actions must be initiated by the faculty member. Guidelines are found in the current Faculty Handbook (section 2.8 for promotion, 2.9 for tenure).
The faculty requesting tenure or promotion are required to present a portfolio for review. Portfolio guidelines are available from the Department Chair or Dean. The review process and timeline is outlined below.
Oct 24, 2008
Portfolios submitted to the Department Chair.
Oct 27-Nov 21, 2008
Evaluation at the departmental level, including personal interviews, should be completed. Chairperson's recommendation is submitted to the Dean.
Nov 21, 2008
Faculty Council's (or other advisory faculty) independent recommendation on promotion and tenure actions must be completed and forwarded to the Dean. All evaluation procedures at the College level should be completed including personal interviews with the Dean.
Nov 28, 2008
Deans must inform candidates for promotion and tenure of their decision to recommend or not recommend the action. Faculty are advised that they may appeal the Dean's decision to the Provost on or before January 18, 2009.
Dec 10, 2008
Deans forward the faculty member's promotion and/or tenure portfolio and recommendations to the Provost along with the faculty council recommendations. These recommendations must include sufficient documentation to permit adequate review by the Administration and Board. Tenure requests must include department and college documentation regarding the need for the position.
Jan 16, 2009
Last day for faculty appeal of Dean's recommendation to the Provost for promotion and tenure decisions.
Jan 2009
Provost informs the Deans of decision on promotion and tenure recommendations and forwards recommendations to the President for review and recommendation to the Board. All tenure recommendations (positive or negative) are forwarded to the Board. The Board reviews only positive promotion recommendations.
Jan 2009
Provost reviews promotion and tenure recommendations with the Academic Affairs Committee.
Jan 29, 2009
The Board of Trustees will meet to review and act on promotion and tenure recommendations. Following the Board Meeting the Provost will inform those being considered for promotion and tenure, by letter, of the action in their cases.
Midterm Tenure Review for Tenure-Track Faculty
Following the Strategic Plan initiative on Faculty development, each college must implement a mid-term tenure review for tenure track faculty members. This review must occur during the forthyear of employment. The mid-term review has two parts:
1. The faculty member presents a portfolio of their achievements to an internal committee of the college for review, critique and advice. This could be one of the functions of the faculty council of the college.
2. The department chair reviews with the faculty member the accomplishments and progress focusing on the criteria to apply for tenure. The faculty member is expected to ask for tenure at the end of the sixth year of employment.
