Frequently Asked Questions

1.  How do I get a CORE username and password?
2.  Can I continue to send room reservation requests to calendar@ltu.edu?
3.  Who can reserve rooms at LTU?
4.  Does the CORE Scheduling Team schedule rooms for groups outside of LTU?
5.  How do I make changes or cancel an event that has all ready been confirmed?
6.  What if I have a last minute request?
7.  Can I move the tables and chairs in the room for my event?
8.  Am I responsible for cleaning up the room after my event?
9.  Can you move a class out of a room so I can reserve it for my event?
10. Can I post an off campus event to the CORE?
11. What if I have a last minute request?
12. How far in advance can I make a reservation?
13. Should I submit class schedules through the CORE?
14. What do I do if I have additional questions?

1.  How do I get a CORE username and password?
Go to The CORE and select “My Requests” in the top header.  Then select “click here to request a username and password”.  You will receive an email with your username and password information.

2.  Can I continue to send room reservation requests to corecalendar@ltu.edu?
All room reservation requests should be submitted through the CORE.

In an emergency or should you forgot to make a room reservation please call Beth St. Thomas  x3111, Jennifer Wrobel x3101, or Jessica Greenwald x3109 for immediate assistance.  However, all room reservations should be planned in advance to ensure space availability for your meeting needs.

3.  Who can reserve rooms at LTU?
All LTU faculty and staff can reserve a room.  We recommend you contact your department to determine if there is a specific policy in place or a liaison that takes care of placing reservations.

Student clubs and organizations leaders should contact their advisor to have them place your room reservation requests.  Requests received directly from students will not be accepted.

4.  Does the CORE Scheduling Team schedule rooms for groups outside of LTU?
No, external groups inquiring on information for renting space at LTU should contact Robin Leclerc by phone at 248.204.2203 or by email at rleclerc@ltu.edu.

Please Note: Rental rates do apply for LTU employees holding non-LTU related event on campus.

5.  How do I make changes or cancel an event that has all ready been confirmed?
To make modifications or cancel an event:
1. Go to the CORE and open “My Requests”
2. Click on “Approved Requests”
3. Click on the Scheduler’s name
4. An email will open
5. Please state your event change or let us know you are cancelling
6. When submitting reservation changes please give all the details
7. Please do not submit a new request to cancel or make changes to an existing confirmed reservation

6.  What if I have a last minute request?
We know things come up at the last minute but please plan in advance. You should go through the CORE and send your request. Please give us a call to make sure we know you have a last minute request or note that in the “comment” area.

7.  Can I move the tables and chairs in the room for my event?
If you hold a class or event in the room and move the furniture please make sure you return the furniture back in its original state before leaving. Failure to do so will jeopardize you or your organizations ability to reserve rooms on campus in the future.

8.  Am I responsible for cleaning up the room after my event?
Yes, all rooms should be returned to their original state. If you have rearranged the room to accommodate a specific set-up for your event make sure you move the tables and chairs back the way you found them. Tabletops should be cleaned off after events are held in which food has been served.  Garbage should be thrown in trash bins.

Having nice rooms to hold meetings in is a privilege we should all respect. To continue to be eligible to reserve spaces on campus please act responsibility and return the space/room to its original state.   

9.  Can you move a class out of a room so I can reserve it for my event?
 No, we do not move academic classes to accommodate non-academic events.

10. Can I post an off campus event to the CORE?
Submit your request through the CORE but do not specify a room.  In the “comment” section informing us this is an off campus event that will not utilize a room.  Please fill out the “description” area of the request form with additional information you would like the LTU community to know about your event.  Examples of these types of events would include Commencement which is held at Cobo.

11. What if I have a last minute request?
We know things come up at the last minute but if you can, please plan in advance. You should go through the CORE and send your request. Please give us a call to make sure we know you have a last minute request or note that in the “comment” area.

12. How far in advance can I make a reservation?
We are working to schedule classrooms farther in advance but until this happens please send your reservation no more than 6 months in advance.  We will try and schedule all spaces other than classrooms and hold your remaining request for follow-up.

13. Should I submit class schedules through the CORE?
No, you will still continue to submit semester course schedules in an Excel format using schedule@ltu.edu.

14. What do I do if I have additional questions?
 Please contact the CORE Scheduling Team at core corecalendar@ltu.edu.