System Privileges Policy

The EDCC would like to take a moment and remind everyone how I wish to handle requests for system privileges.  This includes mail distribution members, printer access, access to shares and establishing of local administrator privileges for PCs.

These are not to be granted until we receive concurrence from someone. Simply put, no one may request privileges for themselves.  If in doubt, wait until the Director of the EDCC has approved it.

In the case of mailing lists, the following guidelines will apply:

* No list may be created without an email approval by University President’s Office.  In an emergency, the Director of the EDCC will accept Provost’s approval, but that will only be when University Presidents Office is unavailable and will not be available before the list is needed.

* Updates to mailing lists need approval from the College Dean or the Department Director that owns the list.  Please do not accept requests for changes from department administrators or secretaries.

In the case of printer access, the following guidelines will apply:

* Updates to printer access lists need approval from the Department Chair, Director or Manager that owns the printer or their administrative support person.  The authorized College IT support person may also request printer access for others in their college.  Please do not accept requests for changes from department administrators or secretaries.

In the case of access to shares, please apply the following guidelines:

* Updates for share access need approval from the Department Chair, Director or Manager that owns the printer or their administrative support person.  The authorized College IT support person may also request printer access for others in their college.  Please do not accept requests for changes from department administrators or secretaries.

* No one is to be granted access to "Banner" related shares without the approval of both the Director of Business Services and the University's Data Base Administrator.  This must be in writing or email.

* No one is to be granted access to Blackboard related shares without the approval of the Director of VITRIC.  This must be in writing or email.

In the case of local administrator privileges, we will observe the following guidelines:

* Only one local administrator per machine.

* In the case of "public" machines, such as those in the adjunct common offices, the authorized person from the college or area will be designated as the local administrator. 

* When re-imaging a machine when someone has left the university, assign the authorized person from the college or the local department chair or manager as appropriate.